assessments

An Assessment is an in-depth, on-site evaluation conducted by trained specialists, utilizing AI-powered insights to analyze key aspects of your property. This process ensures a precision-driven cleaning and maintenance approach, tailored specifically to your space’s needs.

What We Evaluate:

• Comprehensive Property Walkthrough – Examining key areas, high-traffic zones, and material conditions.

• Hidden Cleaning & Maintenance Issues – Identifying dust accumulation, moisture buildup, surface deterioration, and wear patterns.

• Air Quality & Allergen-Prone Areas – Assessing ventilation, dust levels, and spaces needing specialized cleaning.

• Structural & Functional Observations – Reviewing floors, walls, doors, windows, fixtures, and HVAC systems for maintenance concerns.

• AI-Generated Maintenance Plan – Creating a data-backed strategy for cleaning and upkeep.

Skipping an assessment is like avoiding a doctor’s visit—small issues today can escalate into expensive repairs. Our assessments ensure:

• Early Issue Detection – Identifying hidden grime, material wear, and structural concerns.

• Customized Maintenance Plans – Adapting cleaning strategies based on materials, layout, and usage.

• Preventative Property Care – Extending the lifespan of flooring, fixtures, and ventilation systems through routine checkups.

Step 1: Identifying Hidden Issues

A doctor examines symptoms, and we evaluate dust buildup, air quality concerns, moisture issues, and material deterioration.

Step 2: Creating a Tailored Plan

A doctor prescribes treatment, and we develop a customized cleaning and maintenance strategy, complete with AI-generated insights and service recommendations.

Step 3: Long-Term Preventative Care

Doctors recommend follow-ups, and we provide scheduled cleanings, re-assessments, and proactive maintenance strategies to keep your space in peak condition.

Not every property requires an onsite visit. We offer flexible assessment options based on your needs:

Initial Assessment – $100 (Onsite Required)

• Comprehensive property evaluation for new clients or first-time properties.

• Conducted by an alpaca-crew specialist for detailed structural and maintenance analysis.

• Includes a customized service plan with AI-generated recommendations.

• Full report provided within 2–3 business days.

• Fee waived if customized service plan is booked within 7 business days.

Re-Assessment – $50–$75 (Remote or Onsite)

• For existing clients needing service plan updates.

• Conducted remotely via video call or onsite if required.

• Recommended every 6–12 months for homes and quarterly/semi-annually for businesses.

• Fee waived if a new service plan is booked within 7 business days. 

Express Assessment – Free (Remote Only)

• Virtual consultation for quick evaluations.

• Determines if a full onsite assessment is needed.

• Provides general cleaning recommendations but does not include a full evaluation.

Onsite Assessments

• Conducted in person for new clients, complex properties, or detailed evaluations.

• Covers structural integrity, maintenance concerns, and cleaning needs.

• Provides the most accurate and tailored recommendations for long-term care.

Remote Assessments

• Conducted via live video walkthrough or pre-recorded video submission.

• Requires clear footage of key areas and/or a structured checklist.

• Best for clients with a prior onsite assessment who need a quick status update.

During every visit, our specialists do more than clean—they actively observe and document maintenance concerns to keep your space in optimal condition. This includes:

• Surface Condition & Buildup – Identifying dirt, dust, and grime accumulation that may require deep cleaning.

• High-Traffic & Wear Areas – Noting fading, material breakdown, or deterioration in carpets, floors, and frequently used spaces.

• Moisture & Ventilation Issues – Detecting condensation, leaks, or air circulation concerns that could impact cleanliness and air quality.

• Structural & Fixture Observations – Checking doors, windows, walls, and fixtures for visible signs of wear, misalignment, or minor damage.

• Electrical & Safety Awareness – Noting exposed wires, flickering lights, or potential hazards in frequently accessed areas.

• Pest & Hygiene Concerns – Observing potential pest activity or unsanitary conditions that may need professional intervention.

• Professional Feedback & Adjustments – Recommending enhanced cleaning techniques, targeted treatments, or maintenance referrals when necessary.

If deeper issues are detected, we notify clients with documented observations and next-step recommendations, including referrals to trusted contractors when necessary.

A property’s condition evolves over time, and a cleaning plan that worked months ago may no longer be effective. Re-Assessments ensure your service plan remains up to date, adapting to new challenges as they arise. 

Re-Assessments might be needed due to:

• Changes in Daily Use – Increased foot traffic, new occupants, or changes in business operations may require adjustments to cleaning frequency, methods, and focus areas.

• Seasonal Impact – Shifts in weather can introduce new cleaning challenges such as increased dust, moisture buildup, or allergens that require specialized treatment.

• Wear and Tear – Flooring, upholstery, and high-touch surfaces can deteriorate over time, requiring targeted cleaning to restore and maintain their condition.

• Pet & Lifestyle Adjustments – Households with pets, young children, or recent renovations may need stronger allergen control and deeper cleaning solutions.

• New Maintenance Needs – Our holistic property checkups may reveal areas that require additional care, ensuring your space remains well-preserved and protected.

Many cleaning concerns develop gradually and go unnoticed until they become serious problems. Scheduling regular Re-Assessments provides an opportunity to detect and address these issues early, preventing costly repairs and preserving your property’s longevity.

Key benefits of Re-Assessments include: 

• Proactive Issue Detection – Identifies emerging problems before they escalate, such as moisture buildup, material damage, and deep-seated grime.

• Customized Plan Updates – Ensures your cleaning and maintenance strategy evolves with your property’s changing needs.

• Improved Hygiene & Air Quality – Addresses allergens, bacteria, and airborne particles that accumulate over time, promoting a healthier indoor environment.

• Cost Savings – Prevents expensive deep cleaning sessions, premature wear, and avoidable repairs by catching issues early.

• Long-Term Property Value – Ensures consistent upkeep and preservation, protecting both aesthetic appeal and structural integrity.

A Re-Assessment is recommended every 6-12 months for residential properties and quarterly or semi-annually for commercial spaces. You may also need a Re-Assessment sooner if:

• You notice changes in your space, such as more dust buildup, stubborn stains, or reduced air quality. 

• You have undergone a lifestyle change (new pets, children, or home renovations). 

• You want to modify your cleaning plan to address new maintenance concerns. 

• You have experienced increased business foot traffic or operational shifts.With a small upfront investment, Re-Assessments ensure long-term property health, helping you avoid larger costs down the road.

Residential Client – Maria’s Home

Maria took pride in maintaining her home—she vacuumed regularly, wiped down surfaces, and kept her kitchen looking neat. Yet, despite her efforts, her home never felt as fresh as it should. The air felt heavy, and certain areas always seemed slightly off.

During an AI-powered alpaca-crew assessment, our specialists detected hidden maintenance concerns affecting her home’s air quality and overall condition:

• Ceiling fans, blinds, and baseboards had accumulated thick dust, continuously circulating allergens through the air.

• Pet fur and dander had settled deep into carpet fibers and upholstery, worsening allergy symptoms.

• Grease and food residue had built up behind appliances and hard-to-reach kitchen areas, attracting pests and contributing to persistent odors.

• Moisture buildup near windows and baseboards indicated early-stage humidity issues, with the potential for mold development.

Maria was surprised at how much had gone unnoticed, even with her regular cleaning routine. alpaca-crew developed a tailored AI-driven maintenance plan, using smart scheduling and predictive insights to optimize her cleaning routine and implement preventative care strategies.

Six months later, after adopting another pet, she scheduled a re-assessment. This time, the AI system flagged increased dander, fur accumulation, and foot traffic adjustments needed for her space. The assessment also recommended an HVAC filter check and a professional deep-cleaning for pet areas.

Additionally, our system identified early moisture concerns near window sills. To prevent future structural damage, we referred Maria to a trusted contractor specializing in waterproofing solutions.

By integrating AI-driven assessments, predictive maintenance, and expert contractor referrals, Maria’s home remains allergen-free, well-maintained, and a truly healthy living environment.

Commercial Client – Executive Solutions Office

The Executive Solutions Office maintained a routine janitorial schedule, with daily cleaning ensuring the workspace appeared tidy. However, employees frequently complained of musty air, excessive dust, and an overall lack of freshness.

Although everything looked clean, an AI-powered alpaca-crew assessment uncovered overlooked maintenance concerns impacting the office environment and brand perception:

• Air vents and ceiling panels were coated with dust and debris, reducing air quality and employee comfort.

• High-traffic carpeted areas contained deep-set stains and trapped dirt that vacuuming failed to remove.

• Glass partitions, windows, and doors had fingerprint smudges, dulling the office’s polished and professional appearance.

• Breakroom appliances and communal areas contained hidden grime buildup, impacting workplace hygiene.

• Dust clusters had formed under desks and behind furniture, disrupting air circulation and contributing to an unkempt workspace.

The AI-driven assessment flagged these recurring issues, tracking patterns in high-traffic areas and generating data-backed service recommendations. Additionally, the system suggested a contractor referral for HVAC vent cleaning, as dust accumulation in the ventilation system could not be addressed through cleaning alone.

alpaca-crew implemented an AI-optimized maintenance plan, focusing on deep-cleaning high-impact areas, smart scheduling for ongoing care, and predictive tracking for air quality management.

Within weeks, employees reported improved air circulation, fewer allergy symptoms, and a fresher work atmosphere.

To maintain these results, Executive Solutions now schedules quarterly AI-powered re-assessments, ensuring their office remains a pristine, productive, and inviting environment year-round.

These cases illustrate how alpaca-crew’s property assessments go beyond routine cleaning—uncovering hidden issues, preventing long-term deterioration, and providing proactive solutions to keep spaces in their best condition. 

Whether it’s a home or a business, our expert assessments and maintenance strategies help clients protect their investments, enhance comfort, and maintain a lasting, pristine environment.

Data-Driven Evaluations – Our AI-powered assessments analyze every corner with precision, identifying hidden maintenance concerns before they escalate.

AI-Optimized Cleaning Plans – Services are customized based on predictive insights, ensuring cleaning and maintenance strategies are tailored to your property’s specific needs.

Smart Property Care & Preventative Maintenance – We focus on long-term cleanliness, hygiene, and structural integrity using AI-driven tracking to refine service recommendations over time.

At alpaca-crew, we do more than clean—we provide AI-powered, proactive maintenance solutions that protect and sustain your space, helping prevent costly repairs and ensuring long-term efficiency.

Schedule an assessment today and experience intelligent property care.